President’s Administrative Fellowship
A Letter from the President
Thank you for your interest in the President’s Administrative Fellows Program. This program is an exciting opportunity for both professional and personal growth for recent Vassar graduates. Our goal is to expose recent graduates to a range of experiences and prepare graduates for future careers in higher education administration. Over the course of the year-long program, Administrative Fellows will report to a senior administrator at the college and work on central projects and programs that are poised to make Vassar a better institution for our students, faculty, administrators, alumnae/i, and community partners.
I hope you will consider staying at Vassar after graduation as part of the President’s Administrative Fellows program. In doing so, you will learn from administrators who will have your professional development at the forefront of their minds, as you work on projects together and continue to share your talents with the college.
The President’s Administrative Fellows Program is a year-long program that exposes recent Vassar graduates to roles in higher education administration. At the end of the Fellowship, Administrative Fellows will have both a broad understanding of how institutions of higher education function and a deep understanding of the area in which they are placed. The Administrative Fellows Program will prepare students to take on leadership roles at Vassar, other institutions of higher education, and organizations in other sectors.
Administrative Fellows are full-time paid employees and are placed in a variety of offices across the college. Administrative Fellows are placed in offices that are overseen by individuals in senior leadership roles at Vassar. Over the course of their fellowship year, Administrative Fellows will engage in activities ranging from the management of administrative tasks to strategic program development and implementation. As part of the program, Administrative Fellows will be members of a cohort and will have exposure to a number of different professional development opportunities. These opportunities include lunchtime conversations with the President, Dean of the College, Secretary and Chair of the Board of Trustees, Vice President of Alumnae/i Affairs and Development, Vice President of Communications, and other individuals in leadership roles at the college; one-on-one alumnae/i mentoring between Administrative Fellows and alumnae/i whose current careers align with the Administrative Fellows’ placement or future career goals; and specialized professional development sessions focused on benefits and retirement, financial planning, and navigating career changes.
The Administrative Fellows Program is a unique opportunity for recent graduates to add to their Vassar experience and prepare for a meaningful career in higher education or other sectors in which a deep understanding of issues in higher education can be helpful. See below for more information on this year’s placements and information on how to apply.
If you are interested in applying to the President’s Administrative Fellows Program, please send a cover letter and resume to firstname.lastname@example.org by 5:00pm on Friday, March 6th, 2020. If you are interested in being considered for more than one Administrative Fellow role, please note that in your cover letter and indicate how you would rank the roles in which you are interested.
If you have any questions about the Administrative Fellows Program overall, please contact Wesley Dixon at email@example.com.
If you have any questions about individual placements, please contact the supervisor of that particular placement.
Tamar Ballard, Dean of the College, firstname.lastname@example.org
Lily Berman, Career Development Office, email@example.com
Rori-An Chuck, Office of Alumnae Affairs and Development, firstname.lastname@example.org
Samantha Hoher, Office of Health Education and Promotion, email@example.com
Brian Hong, Office of Communications, firstname.lastname@example.org
Elaina Peterkin, ALANA Center, email@example.com
Ezra Weissman, Office of the President, firstname.lastname@example.orgPAST FELLOWS
Career Development Office
The Career Development Office (CDO) at Vassar College invites applications for a one-year post-baccalaureate fellowship focusing on the coordination of outreach to student populations. The primary responsibilities of the Administrative Fellow include communications, outreach, and advising functions.
The Administrative Fellow will manage publicity, marketing, and communications for the Career Development Office by developing and implementing effective campaigns to students and other constituent groups through the use of digital and print outlets. The Administrative Fellow will also support the mission and operations of the office by serving as an advisor for students during daily drop-in hours in the Career Studio and facilitating programs in the residence halls, etc.
Key Communications Responsibilities:
- Develop and implement creative strategies to promote CDO events, services, and resources using a variety of media including email, e-newsletters, targeted marketing, social media, and print
- Manage program-specific marketing timelines by working closely with CDO staff
- Design print marketing and informational pieces such as posters, flyers, email blasts, programs, etc.
- Advocate for and promote the CDO on our social media platforms: Facebook, Twitter, and Instagram
- Moderate social media platforms and respond to comments and/or messages sent to the CDO via social media
Update web content using the CMS
Key Outreach and Advising Responsibilities:
- Collaborate with student leaders, house teams, administrative offices/centers, and other campus constituents to increase awareness of CDO resources and programming
- Introduce students to the resources and services of the CDO through drop-in appointments, tabling, open houses, programming in the residence halls, and other events
- Provide current students with resume and cover letter reviews, as well as basic information about job/internship searches, interview advice, etc.; recommend relevant resources and make referrals to career counselors as needed
- Partner with CDO staff to deliver workshops on topics such as resume writing, internship search, interview skills, etc.
Contact Stacy Bingham.
The ALANA Center & Transitions Program Administrative Fellow for 2020–2021 will have responsibilities in both offices and report to both the ALANA Center Director and the Director of the Transitions Program. The successful candidate will have some familiarity with both offices on campus and demonstrated leadership or mentorship involvement.
The responsibilities for the ALANA Center will consist of support of the programmatic efforts of the ALANA Center, which include: heritage month programming, student organization and student leader training and development, ALANA Leadership Academy development, as well as faculty and community outreach and engagement. The fellow also represents the center on campus by fostering collaborative activities and initiatives, specifically, partnerships with offices such as the CDO, the LGBTQ and Gender Resources Center, OIS, and works to help identify other potential campus collaborators. The fellow works to support the work of all 15 of the ALANA-affiliated student organizations and assists in the supervision of our ten student interns.
For the Transitions Program, the individual will be tasked with working on mentorship in all forms, including faculty partnerships, the Hermanx Mentoring Initiative (Vassar community) and Beyond the Gates relationships (community groups). The Administrative Fellow will also participate in the organization of student leader selection, training, ongoing development, and supervision.
More broadly, the Administrative Fellow will periodically participate in college-wide activities for the Student Growth and Engagement area, as well as planning and facilitation of events. The Administrative Fellow can expect to work nontraditional hours, including some evenings and weekends, depending on the calendar of events for these two offices.
At the end of their employment term, the Administrative Fellow for ALANA and Transitions will have an improved understanding of community outreach, program creation and follow-through, with an introduction to higher education best practices for first generation college students, low income students, students of color, and/or undocumented student populations.
Computing and Information Services
The Administrative Fellow, with support and guidance from College administrators, will facilitate the execution of key initiatives, such as:
- Developing and expanding the use of a Vassar Campus Mobile App by
- Guiding the development of Vassar’s mobile strategy while we strive to provide equitable and inclusive access to student resources
- Identifying areas for mobile growth and adoption across the institution
- Convening working groups to define a multi-phased approach to mobile development
- Developing requirements for future enhancements through collaborative engagement with key stakeholders throughout the campus community
- Influencing our outreach and communications plans with regards to mobile strategy
- Influencing Student Information System enhancements for students and faculty by
- Participating as an influential team member on multiple student information system projects
- Bringing the student experience perspective to various initiatives
- Developing adoption plans, facilitating focus groups, and creating testing strategies
- Creating and promoting a digital workplace initiative to expand and deepen collaboration across the college by
- Designing a program that will leverage technology to enhance the student and employee experience
- Developing adoption plans, facilitating focus groups, and managing technology pilots
- Socializing the program including technology and available services
The administrative fellow will gain valuable experience in project management, change management, organizational change management and leadership communication while developing robust knowledge of the administration of campus technology, business processes, and engaging regularly with senior campus stakeholders.
Contact Jean Tagliamonte.
Reporting to the Special Assistant to the President and Secretary of the Board of Trustees, the Administrative Fellow in the President’s Office will aid in strengthening Vassar’s connection to the Town and City of Poughkeepsie and the Hudson Valley more broadly. In this role, the Fellow will serve as a project coordinator for existing and new initiatives that focus on facilitating a healthy, mutually beneficial relationship between Vassar and the surrounding community. The Fellow will liaise with colleges on and off campus to develop, plan, and execute a series of programming that brings together the higher education institutions in and around Poughkeepsie in the service of the community.
The Administrative Fellow in the President’s Office will also broadly support many of the efforts that come out of the President’s Office. Some of these efforts include Administrative and Staff Forums, Board of Trustees Meetings, hosting of special campus guests, and hosting of focus groups with students and others.
The Administrative Fellow in the President’s Office will also participate in the Lead for America Fellowship as well. Lead for America’s flagship program is the Lead for America Fellowship, which selects, trains, and places our nation’s most promising young leaders in two-year (as opposed to one-year) paid fellowships in local community organizations—such as local government, nonprofits, and community-based businesses—communities they call home as a means of strengthening America’s public institutions, revitalizing our local communities, and cultivating a new generation of transformational community leaders. Fellowships begin with a four week summer training institute in late June 2020. For more information, please go to lead4america.org.
- Assisting in the planning and execution of a “College Night,” a prototype event occurring near the beginning of the academic year in order to bring Vassar and other colleges into Downtown Poughkeepsie. Throughout the year continuously program events such as this, thus creating an “anchor event” to periodically gather in Poughkeepsie.
- Continuing previously started bus amplification programs, acting as a liaison between various communities on campus and the Dutchess County Public Bus Service.
- Strategizing with other administrators on how to support and attract local businesses on campus that are of interest to students, staff, faculty, and administration.
- Research and compare how other similarly sized and positioned institutions meaningfully engage with their local towns and cities.
- Assist in the coordination and implementation of collaborative projects that emerge.
- Assist to develop a landing page on the Vassar website that centers, collects, and highlights the college’s engagement with nearby communities.
- Assist in launching a Community Impact report that highlights Vassar’s annual contributions and engagements with the Hudson Valley.
- Increase cohesion around Vassar’s engagement with nearby city and towns, thereby improving the college’s ability to meaningfully engage for the same effort
- Create sustainable programs, projects, and deliverables that work to sustain engagement efforts with neighboring communities.
Contact Wesley Dixon.
The Office of Communications Administrative Fellow would fill a key role in the department, serving as a member of the team that will help roll-out Vassar’s new branding initiative college-wide. The selected candidate will also work with senior team members on key Communications priorities including the News Bureau and Social Media divisions, among others.
Working closely with Vice President Amanita Duga-Carroll, and Associate Vice President Gladwyn Lopez, the Office of Communications Administrative Fellow will engage with the outside agency hired to execute the Vassar brand refresh, aiding in Communications’ roll-out of new brand concepts and guidelines across Vassar’s various departments. Work will include but not be limited to coordinating information sessions for content creators across Vassar departments; participating in meetings with the agency and Communications team; and serving as a point of contact for departments seeking brand guidance as the new platform is implemented. The Administrative Fellow will also help support the activities of the News Bureau—a division of Communications charged with securing positive media attention for Vassar’s stellar faculty, staff and events—again working closely with Duga-Carroll and Lopez. Potential work in this area can range from writing (press releases/editorial copy/photo captions) to video (filming/editing) to pitching media. Finally (time-permitting), we would seek to involve the Administrative Fellow in our Social Media Division.
The Communications Administrative Fellow would attend senior level meetings such as the bi-weekly Editorial Meeting (which consists mainly of Directors), and depending upon their personal interests, would have the opportunity to support efforts within other Communications divisions including Publications, the Vassar Quarterly and Web Development. Our goal will be to provide an experience which, after the end of a year, will bring depth to the Communications Administrative Fellow’s professional bandwidth.
Both Duga-Carroll and Lopez have extensive backgrounds mentoring recent college grads who learned valuable skills that then catapulted them to higher-level positions. Lopez, in fact, started his career at the agency at which Duga-Carroll worked. After a year, he was promoted to a professional staff position in Duga-Carroll’s division. He eventually rose through the ranks in her division to become a Senior Vice President at the agency.
Contact Gladwyn Lopez.
Office of Alumnae/i Affairs and Development
The Vassar Office of Alumnae/i and Development (OAAD) Fellow is responsible for planning and executing the College’s phonathon program of roughly 4 student managers and 6–10 student callers. This is an integral role in the development of Vassar’s digital alumni & parent outreach and engagement efforts. Additionally, the OAAD Fellow will collaborate with the Assistant Director of Annual Giving in Student Education & Young Alumni Engagement to develop, enhance, and build on student education and young alumni engagement programs. OAAD Fellow will report to the Director of Annual Giving and liaison with the Assistant Director of Annual Giving in Student Education & Young Alumni Engagement and oversee all aspects of a fresh and innovative Phonathon Program, Student Education Program, and Young Alumni Engagement Program.
Position Summary and Responsibilities: The OAAD Fellow will learn key transferable skills in strategic leadership and oversight to the student caller team through the management of a multi-channel/digital solicitation program that includes recruiting students, managing technology platforms (calling software) developing scripts, training, and analyzing data. The OAAD Fellow will have a supportive role in Student Education and Young Alumni Engagement.
The OAAD Fellow will focus on managing a Phonathon program that includes increasing new alumni, young alumni, lapsed alumni, and parent engagement measured by a wide variety of metrics including social media engagement, VassarNet onboarding, club membership, and donor engagement. The Fellow will also collaborate with Assistant Director of Annual Giving in Student Education and Young Alumni Engagement in building a Young Alumni Challenge and a campus-wide Student Education program.
- Revitalize Vassar’s Phonathon Program.
- Hire and supervise the student callers and student managers. Re-up managers and student callers.
- Revise/create scripts for student callers within various digital channels.
- Develop timing strategy for phonathon outreach (i.e. new alumni, young alumni, lapsed alumni, pledge reminders, parents, value outreach)
- Direct short- and long-range planning and implementation for phonathon.
- Analyze data as it comes in, track metrics.
- Oversee 4–5 shifts weekly.
- Ensure that the Vassar Fund is well-positioned to adapt and appeal to the habits and philanthropic preferences of recent graduates and students. This includes proactively sourcing next generation digital fundraising and payment tools i.e Venmo, new caller program.
- Collaborate with Assistant Director of Annual Giving to develop meaningful student education program re: Vassar Fund.
- Collaborate with Assistant Director of Annual Giving to develop high impact young alumni challenge.
- Coordinate the sharing of prospect and donor information with other development colleagues and collaborate to ensure upward movement of prospects through the pipeline for major gifts.
- Design a series of management information reports that demonstrate key leverage points, outcomes and efficiency.
- Manage the compilation and submission of regular department reports to the Director of Annual Giving.
- Develop “visit and activity metrics” with Vassar Fund team members including measuring face to face conversations with current students.
- Oversee a Phonathon budget.
- Other duties as assigned.
Contact Deborah Vanecek.
Support Advocacy and Violence Prevention/Title IX
Reporting to the Director and Program Coordinator of the SAVP Office and the Director of EOAA/Title IX, the SAVP & Title IX Administrative Fellow would be responsible for supporting the programmatic and violence prevention programming for students and employees. The SAVP & Title IX Administrative Fellow would assist in the facilitation and evaluation of violence prevention workshops throughout the academic year, while maintaining a deep commitment to intersectionality, anti-oppressive practices, diversity, and inclusion in programming to ensure that prevention programming addresses the needs of all students on campus, particularly those in historically marginalized populations. In collaboration with the Associate Dean of the College for Student Living and Wellness and the Dean of Faculty, the SAVP & Title IX Administrative Fellow would also be tasked with evaluating the impact of the current Sexual Assault Task Force and proposing recommendations for the school’s institutional response to sexual assault moving forward. The SAVP & Title IX Administrative Fellow would also be responsible for providing trauma informed support. The person in this position would be a private resource and would not have involvement in any pending Title IX cases.
- Learn and employ trauma informed practices in programming
- Understand best practices surrounding implementation and content of programming, policies, and changing laws in the field of violence prevention, discrimination, and harassment
- Incorporate an intersectional and anti-oppressive lens into the response and prevention strategies utilized in the office
- Participate in campus-wide endeavors supporting the missions of SAVP & Title IX
- Develop an understanding of current policies and procedures related to the institution’s response to sexual assault and assess their effectiveness
- Contribute to the creation and facilitation of targeted and innovative violence prevention programming, including comprehensive programming for all incoming students, student athletes, upperclassmen, student leaders, and historically marginalized populations (e.g. students of color, international students, LGBTQ+ students, and students living with disabilities)
- Assist in the evaluation of the effectiveness of prevention efforts on a continuous basis
- Evaluate the impact of the current Sexual Assault Task Force and propose recommendations for the school’s institutional response to sexual assault moving forward, in collaboration with the Associate Dean of the College for Student Living and Wellness and the Dean of Faculty
- Provide guidance and mentorship to a team of student interns throughout the academic year
- Assist with the facilitation of programming surrounding violence prevention and policies/laws in the field of discrimination and harassment
- Increase the visibility and knowledge of the services provided by the SAVP and Title IX Offices to students and employees through campus programming
- Serve on the SAVP Committee and the Dutchess County Sexual Assault Response Team Campus Subcommittee to maintain communication and collaboration with on- and off-campus partners
Contact Nicole Wong.
If you have any questions about the Administrative Fellows Program overall, please contact Wesley Dixon at email@example.com.
Frequently Asked Questions
Question: If I am selected as an Administrative Fellow, when would I start my Fellowship?
Answer: Administrative Fellows will begin during the summer after they graduate from Vassar. The official start date will likely be on or around July 1st, 2020.
Question: How will my alumnae/i mentor be chosen?
Answer: If selected as an Administrative Fellow, you will work collaboratively with the Program Director and your supervisor to determine what qualities are most important to you in a mentor. Your supervisor and the Program Director will work with the Career Development Office and the Office of Alumnae/i Affairs and Development to find a suitable mentor for you based on your personal and professional interests.
Question: Is the Administrative Fellows role a paid position?
Answer: Yes, the Administrative Fellows role is a full-time, year-long, paid position.
Question: Is housing included as a part of the Administrative Fellows Program?
Answer: No, housing is not provided as a part of the Administrative Fellows Program. If you are selected as an Administrative Fellow, we encourage you to work with the Program Director and the Dean of Strategic Planning and Academic Resources to explore affordable housing options in or around Poughkeepsie.
Administrative Fellows 2018–2019
Udbhav Agarwal, International Services
Juleen Graham, Career Development
Alquan Higgs, ALANA Center
Cecilia Hoang, Engaged Pluralism Initiative
Samantha Hoher, Health Education and Promotion